Clavis Aurea Privacy Policy

Introduction
Clavis Aurea AI (“Company”) is committed to protecting privacy and ensuring transparency in how we collect, use, and safeguard information. This Privacy Policy outlines the practices we follow to handle personal, business, and publisher-related data when providing Services.

Information Collected
We may collect the following categories of data:
– Personal Data: Names, email addresses, contact information.
– Business Data: Organization names, contractual details, payment information.
– Usage Data: IP addresses, browser details, pages visited, dataset access logs.
– Publisher Metadata: Author names, genres, publication dates, awards, and related metadata tied to licensed works.

Purpose of Collection
We collect data for the following purposes:
– Facilitating licensing agreements and dataset delivery.
– Communicating updates, invoices, and support.
– Tracking dataset usage for publisher compensation and reporting.
– Ensuring compliance with legal and ethical obligations.
– Improving our website and Services through analytics.

Legal Bases for Processing
Depending on jurisdiction (e.g., GDPR, CCPA), our processing is based on:
– Consent: For marketing communications and cookies.
– Contractual Necessity: To execute licensing agreements.
– Legal Obligation: To comply with tax, accounting, and regulatory requirements.
– Legitimate Interests: To secure our systems and enhance user experience.

Data Sharing
We do not sell personal information. Data may be shared only with:
– Publishers, to provide transparency in licensing usage and compensation.
– Service providers, such as payment processors and hosting platforms.
– Regulatory authorities when required by law.
– Successors in the event of a merger, acquisition, or sale of assets.

Data Security
We implement industry-standard measures including encryption, secure access protocols, and audit trails. While we strive to protect information, no system is completely secure, and users share data at their own risk.

Data Retention
Data is retained for as long as necessary to fulfill contractual and legal obligations. For example, payment records may be retained for seven years to comply with tax laws. Publisher usage logs may be retained for auditing and transparency.

Publisher Transparency
Publishers may request detailed usage reports, including which clients access their content, frequency of usage, and compensation generated. They may also audit logs under mutually agreed procedures.

Your Rights
Depending on jurisdiction, you may exercise rights including:
– Right to Access: Request a copy of your personal data.
– Right to Rectification: Correct inaccurate data.
– Right to Erasure: Request deletion where legally permissible.
– Right to Restrict Processing: Limit how your data is used.
– Right to Data Portability: Obtain a copy of your data in structured format.
– Right to Object: Opt out of marketing or certain types of processing.

Requests may be sent to info@clavisaurea.ai.

Cookies and Tracking
Our website uses cookies and similar technologies for essential functionality, analytics, and performance monitoring. Users can configure browser settings to refuse cookies, but this may limit functionality.

International Data Transfers
If you access Services outside the Netherlands, your data may be transferred internationally. We use standard contractual clauses and equivalent safeguards to ensure compliance with data protection laws.

Children’s Privacy
Our Services are not directed to individuals under 18. We do not knowingly collect data from minors. If such data is discovered, we will delete it promptly.

Dispute Resolution
Concerns regarding this Privacy Policy should first be addressed by contacting us at info@clavisaurea.ai. Unresolved complaints may be referred to data protection authorities in the applicable jurisdiction.

Changes to Policy
We may update this Privacy Policy to reflect changes in practices or legal requirements. Updates will be posted on our website with a new ‘Last Updated’ date.

Contact
For questions, contact us at:

Clavis Aurea AI

Pieterskerk-Choorsteeg 15
2311 TR, Leiden
The Netherlands

E info@clavisaurea.ai